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The Journal for Employee Protection
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Managing Your Contracted Workforce

Your biggest safety risk could be walking through the door every day

Every 7 seconds a worker is injured on the job, 510 per hour and 12,300 a day. That’s 4,500,000 a year.

The impact of workplace injuries does not stop only at the financial and legal implications that it brings but it has a considerable impact on the worker and the families of the injured worker.

Managing a contracted workforce in the workplace is imperative in the pharmaceutical industry. Implementing a contractor management solution enables better management of risk and the health and safety of contractors. Failure to manage risk leads to incidents such as on-site injuries, incompetent contractors carrying out work, increased costs and lengthy delays.

A contractor management software solution is built on information based around the contractor. A record of compliance requirements, qualifications and insurance are all used to ensure the correct worker is selected for a specific job or task.

From our knowledge of working with pharmaceuticals and with 10 years of expertise, we have come up with what we believe an electronic software solution should provide when it comes to managing contractors and preventing workplace accidents.

  1. Self-management by contractors of insurance and compliance documentation. Reduce administration.
  2. System configuration based on site/corporate needs.
  3. Accessible from any location and on any device.
  4. Real-time visibility of site-based contractor activity.
  5. Enforce the prequalification of contractors before arriving on site.
  6. Full reporting with historical record on workforce compliance and activity.

Implementing a contractor management solution enables better management of risk and meeting compliance. It aids with embedding a safety culture within pharmaceuticals from the outset.

"the impact of workplace injuries does not stop only at the financial and legal implications"

Risk Management

ARTICLE CONTINUES BELOW

Risk management goes hand-in-hand with health and safety. In the pharmaceutical industry you manage risk relating to environmental health and safety on a daily basis. Knowing the risk management process is important when managing a contracted workforce and implementing a risk management framework.

Identify the Risk

When using an electronic contractor management solution, it is important to identify the legal risk when initially setting up a contractor. It is important to identify and understand the different compliance and insurance requirements on different sites or in different countries, depending on what location you are based in.

Analyse the Risk

When analysing a risk, it is critical to identify the level of the risk and the possible outcomes of that risk. An example of this would be an issue concerning a worker carrying out work that they are not qualified to do. The result of this risk could lead to a substantial fine for the company or even worse, an injury or death as a result of the unqualified worker carrying out the work. Implementing an electronic contractor management solution will aid in the process of mitigating or eliminating these potential risks.

Evaluate the Risk

Once a potential risk has been identified, an evaluation of how to properly respond to a negative risk should be developed.

Monitor and Regulate the Risk

Controlling and monitoring a risk is one of the most important steps when dealing with a contracted workforce. This is where an electronic contractor management solution is used to ensure the appropriate measures are implemented.

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OneLook Systems is a software company, located in Cork, Ireland that develops a state of the art electronic permit to work system and contractor management system OneLook SafePermit.
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